Overview

In this lab, you learn how to use Google Meet to create a meeting and live stream, how to configure different Google Meet features, as well as how to use the Google Workspace Console to configure access to Google Meet.

Objectives

In this lab, you use Google Meet to do the following:

• Create a meeting and live stream

• Explore Google Meet features

• Configure and test Google Meet features

• Configure and test Google Meet access

Prerequisites

Familiarity with basic Google Workspace terminology helps maximize your learning.

Setup and requirements

Before you click the Start Lab button

Read these instructions. Labs are timed and you cannot pause them. The timer, which starts when you click Start Lab, shows how long Google Cloud resources are made available to you.

This hands-on lab lets you do the lab activities in a real cloud environment, not in a simulation or demo environment. It does so by giving you new, temporary credentials you use to sign in and access Google Cloud for the duration of the lab.

To complete this lab, you need:

• Access to a standard internet browser (Chrome browser recommended).

Note: Use an Incognito (recommended) or private browser window to run this lab. This prevents conflicts between your personal account and the student account, which may cause extra charges incurred to your personal account.

• Time to complete the lab—remember, once you start, you cannot pause a lab.

Note: Use only the student account for this lab. If you use a different Google Cloud account, you may incur charges to that account.

Start your lab

When you are ready, click Start Lab in the upper left.

Sign in to the Google Workspace Admin Console

To access the Google Workspace Admin Console, you must find your credentials and then sign in.

Find your lab's User Email and Password

To access the resources and console for this lab, locate the User Email and Password in the Lab Details panel. This panel is on the left or at the top, depending on the width of the browser window. Use these credentials to log in to the Google Workspace Admin Console.

If your lab requires other resource identifiers or connection-related information, they appear on this panel as well.

Sign in to the Admin Console

1. Click Open Google Workspace Admin Console.

Tip: Open the tabs in separate windows, side-by-side.

Note: If you see the Verify your account dialog:

• Click Next.

• Click the prefilled user.

• Click Use another account.

2. On the Sign in page, log in using the User Email and Password details provided.

3. When prompted, click I understand and ACCEPT TERMS OF SERVICE to accept all terms and conditions.

After a few seconds, the Admin Console opens.

4. Right-click VERIFY DOMAIN in either the yellow box at the top or the red box in the Domains card, and select Open link in new tab.

   Note: To complete this step in a real-life scenario, you'd need to add an actual DNS record.

5. Click the new tab, called Domain setup, to complete the Google Workspace domain verification steps.

6. On the Let's set up your domain page, click Get Started.

7. Select the My domain uses a different host checkbox and then click Continue.

8. At the bottom of the Add verification code page, select the Come back here and confirm once you have updated the code on your domain host checkbox, and then click Confirm.

9. Wait until it says Your domain is verified! and then close the Domain setup tab.

   Note: Do not click Activate Gmail.

10. Return to the Admin Console tab and refresh the page.

Task 1. Creating a meeting and live stream on Google Meet

This section covers 3 methods of creating a meeting with Google Meet. In the third method you also create a live stream.

Method 1: Via the Google Meet app

1. Click Applications (

   

   ) in the upper right.

2. Scroll down and click Meet.

3. Click New meeting to view meeting options.

4. Close the Google Meet tab.

Method 2: Via the browser address bar

1. Open a new tab and enter meet.new in the address bar to open Google Meet and start a meeting.

2. Click Leave call (

   

   ) on the bottom menu bar to end the meeting.

3. Close the Google Meet tab.

Method 3: Via the Calendar app

1. Open Google Calendar.

2. Double click anywhere on the calendar to create a new event.

3. Click Add title and enter Test Meeting 1.

4. Click Add Google Meet video conferencing.

5. Click View conference details (down arrow across from Join with Google Meet).

6. Click Add live stream. If the popup window This will reset your settings opens, click Add live stream again.

7. Click Save.

Click Check my progress to verify the objective.

Create a meeting on Google Meet

Task 2. Exploring Google Meet features

Try out various features in Google Meet. You will use the Google Workspace Admin Console to configure them later in the lab.

1. Click Test Meeting 1 on your calendar.

2. Click Join with Google Meet.

3. The camera is turned on by default. Click Join now.

4. From the bottom menu bar, click More options (

   

   ).

5. Click Backgrounds and effects. Note that Google Meet provides a variety of backgrounds to choose from and also the option to Add your own personal background.

6. Click the X symbol on the top right-hand corner to close the Backgrounds panel.

7. Click More options

   

   again. Note that there is also an option to Manage recording.

8. Click Manage streaming.

9. Click Stream internally.

10. Click Start streaming in the window that opens and then click Start.

11. Click Meeting details (the i in the bottom right menu bar).

12. Click Copy streaming info.

13. Open a new tab, paste the stream URL in the address bar and press enter on the keyboard.

14. Click Start watching to watch the live stream.

15. Click Leave call (

    

    ) on the bottom menu bar to end the meeting.

16. Close the Google Meet tab.

Task 3. Managing Google Meet features

In this section, you configure the features you have just explored using the Workspace Admin Console.

1. Switch to the Admin console tab.

2. On the Navigation menu (

   

   ) click Apps > Google Workspace > Google Meet.

3. Expand and click the Meet video settings panel (click the down arrow).

Turn off the recording function

1. Hover over Recording and click the pencil icon to the right.

2. Uncheck Let people record their meetings.

3. Click SAVE.

Turn off the live stream function

1. Hover over Stream and click on the pencil icon to the right.

2. Uncheck Let people stream their meetings.

3. Click SAVE.

Change the default video quality

1. Hover over Default video quality and click the pencil icon to the right.

2. Select Audio only.

3. Click SAVE.

Prevent users from replacing the background of their video feeds

1. Hover over Visual effects and click the pencil icon to the right.

2. Uncheck Users can replace their background with an image option.

3. Click SAVE.

Test Google Meet feature configuration

Now test your Google Meet feature configuration.

Note: Changes you make in the Admin console can take some time to propagate. You may need to wait and refresh the page.

1. Switch to the Google Calendar tab.

2. Double click anywhere on the calendar to create a new event.

3. Click Add title and enter Test Meeting 2.

4. Click Add Google Meet video conferencing.

5. Click More options (down arrow across from Join with Google Meet).

Note that the Add live stream option is no longer available.

The Add live stream option might still be present because changes take some time to propagate. However, an error will occur when you click on the option as a live stream cannot be added to the meeting.

6. Click Save.

7. Click Test Meeting 2 on your calendar.

8. Click Join with Google Meet.

Note that the camera is now turned off by default.

9. Click Join now.

10. Click More options (

    

    ).

Note that there is no longer a Record meeting option.

11. Click Backgrounds and effects.

Note that you no longer have a variety of backgrounds to choose from or the option to Use image from disk

12. Click Leave call (

    

    ) on the bottom menu bar to end the meeting.

13. Close the Google Meet tab.

Click Check my progress to verify the objective.

Managing Google Meet Features

Task 4. Managing Google Meet access

Your company has acquired a small business, and you are in charge of adding the new employees to the system. Until the acquisition is finalized, the employees will not need access to Google Meet.

In this final section of the lab, you will create a new organizational unit (OU) and disable access to Google Meet for all users in the OU.

Create a child OU for Acquisitions

1. From the Admin console, navigate to Navigation menu (

   

   ) > Directory > Organizational units.

2. Click Create organizational unit to create a new OU.

3. For Name of organizational unit, enter Acquisitions

4. Optional: For Description, enter New team members from acquired companies

5. Click CREATE.

Turn off Google Meet service

1. Switch to the Admin Console tab.

2. On the Navigation menu (

   

   ) > Apps > Google Workspace > Google Meet.

3. Click the Service status panel.

4. In the left panel, under Google Workspace Labs, click Acquisitions.

5. Select OFF.

6. Click OVERRIDE.

7. Click TURN OFF SERVICE.

Click Check my progress to verify the objective.

Managing Google Meet Access

Task 5. Test Google Meet access configuration

To test your meeting access configuration, create a new user in the Acquisitions OU, log in as that user, and try to access Google Meet.

Create a new user

1. Click the Navigation menu (

   

   ) > Directory > Users.

2. Click Add new user.

3. For First name, enter Amanda.

4. For Last name, enter Willis.

5. Click Manage user's password, organizational unit, and profile photo.

6. For Organizational unit, click the pencil icon.

7. Under Google Workspace Labs, click Acquisitions.

8. Click Done.

9. Click ADD NEW USER.

Note: Please keep a record of the new user's username and password for future use. They will be necessary in the next step.

Test Google Meet access for non-acquisitions users

1. Open Google Calendar.

2. Double click anywhere on the calendar to create a new event.

Note the Add Google Meet video conferencing option is still available.

Log in as a user in the Acquisitions OU

1. Click the Google avatar at the top right of the screen. (Notice that you are currently logged in as Workspace User.)

2. Click Add another account.

3. For Email or phone, enter the email of Amanda Willis that you recorded in an earlier section. It should be similar to amanda@goog-test.reseller.gappslabs.co….

4. Click Next.

5. For Enter your password, enter the password of Amanda Willis that you previously noted and click Next.

6. Accept terms as prompted.

7. Create a secure password and click Change password.

Testing Google Meet access for users in the Acquisitions OU

1. Double click anywhere on the calendar to create a new event.

Note the Add Google Meet video conferencing option is no longer available.

The Add Google Meet video conferencing option might still be present because changes take some time to propagate. Refresh the page and try steps 3 and 4 again!

2. Open Google Meet.

Note that the New meeting option is still available.

3. Click the Google avatar at the top right of the screen.

You are currently logged in as the default account, Workspace User.

4. Select Amanda Willis from the list of accounts.

   Google Meet will open in a new tab logged in as Amanda Willis. Note that the New meeting option is no longer available.

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Solution of Lab